VA DERA Truck Replacement Program

The Virginia DERA DRay Truck Program provides funds to replace older vehicles with more emission - efficient engines with the goal of reducting air pollution and greenhouse gases associated with the transport of goods to and from the Port of Virginia.

Who is eligible for this program?*

  • Applicants must currently provide drayage truck services to the Port of Virginia. Proof of port service is required to participate in this program.
  • Independent owner-operators as well as fleet owners may apply.

How much grant funding is available?

  • The program provides up to $27,500 towards a more emission-efficient vehicle with a 2011 model year engine (with SCR and DPF technology installed).    

What kind of trucks can be purchased?

  • New trucks must be of the same vehicle class and similar horsepower as the old trucks being replaced. New engines must be model year 2011 or newer with SCR and DPF technology installed.
  • A list of approved truck vendors will be supplied to each applicant after acceptance into the program.

What is the purpose of this program?

  • The program is intended to reduce air pollution and greenhouse gases associated with the transport of goods to and from the Port of Virginia.

Can I apply for funding for more than one truck?

  • No. Initially, only one truck per applicant will be accepted due to the limited amount of program funds available

What are the eligibility requirements for the old trucks?

  • The model year of the old truck engine must be between 1997 and 2006.
  • Trucks must be class 8 vehicles with a GVWR of 33,001 pounds or more.
  • Trucks must have been owned by the applicant for at least one year, verified by date on title.
  • The title must indicate “No Liens” or have a “Lien Release.”
  • The truck must be “street legal.” This means that the truck must be drive-able on the date it is scrapped and have a current registration and proof of insurance.
  • Old trucks will be required to be scrapped. Any proceeds from the scrap metal will be applied toward the purchase of the truck.

I just bought an old truck – can I replace it with a newer truck through this program?

  • Old trucks must have been owned at least one year before the truck is eligible for the program.

My old truck just broke down – can I replace it with a newer truck through this program?

  • No. Old trucks must be operational and street legal on the day of scrappage. 

I read that only complete applications will be considered. What documentation is required for a complete application?

  • A copy (front and back) of a Transportation Worker Identification Card (TWIC).
  • A copy (front and back) of a valid Virginia Port ID.
  • A copy of the truck title. Model year of the truck must be 1998 to 2007 as verified by title. (Model year of truck engine must be 1997 to 2006.)
  • A copy of the truck’s current registration. Registration must be up-to-date and not expired.
  • A copy of the owner’s driver’s license.
  • Proof of insurance - both primary liability (cargo) and non-trucking liability (bobtail) insurance. Insurance must be up-to-date and not expired.
  • A photograph of the current truck with the license plate clearly legible.
  • The signature of the applicant verifying that the information provided is true and that the truck to be replaced is currently operational and being used to transport cargo for the Port of Virginia.
  • After acceptance into the program, a proof of purchase in the form of a paid invoice for a 2012 or newer truck will be required.

I see that applicants are required to submit a DUNS number. What is a DUNS number?

A Data Universal Numbering System (DUNS) number is a unique, non-indicative 9-digit identifier that verifies the existence of a business entity globally. Dun & Bradstreet (D&B)assigns DUNS numbers for each physical location of a business. All U.S. Government contractors/grantees globally can receive a DUNS number at no charge and, under normal circumstances, within 24-72 business hours when using the D&B web form accessible at: http://fedgov.dnb.com/webform. If you have questions or experience problems with the web form, please call 866-705-5711 for assistance.

 How can I tell if I will qualify for financing for the balance of the truck price?

Approval for financing is solely the decision of the financial institution that you choose to work with and is generally based upon your credit score and credit report (record of your credit history). Other factors may be reviewed by the financial institution before financing is approved. Below is a list of questions that are commonly asked by financial institutions when reviewing financing applications. Please consider these questions before choosing to participate in the Virginia DERA Dray Truck Replacement Program.

  • Have you had a bankruptcy within the last 4 years?
  • Do you have a foreclosure or lien in your recent financial history?
  • Do you have an open federal tax lien?
  • Do you have a prior repossession in your past?
  • Is your credit score below 600?
  • Do you consistently pay bills late?

Answering yes to any or all of these questions may impact your chance of obtaining financing, but ultimately the decision is up to the financing institutions.

When should I buy my new truck?

Program staff will contact you after you are accepted into the program. At this time, you will receive an acceptance packet with instructions for how to proceed with the purchase of your truck. DO NOT purchase a new truck prior to program approval or you risk making your truck ineligible for program funds.

 

How can I get an application?

Who do I contact for assistance?

For questions, please e-mail or call Debbie Thomas 443-322-0320

Fax: 443-901-1886

 

   

Virginia DERA Dray Truck Replacement

Program Application

 The Virginia DERA Dray Truck Program provides funds to replace older vehicles with more emission-efficient engines with the goal of reducing air pollution and greenhouse gases associated with the transport of goods to and from the Port of Virginia.

 Eligible Applicants

  • The Virginia DERA Dray Truck Replacement Program provides up to $27,500 toward a down payment on a newer vehicle. The program allows owner-operators and fleet owners to purchase a more emission-efficient vehicle with a 2010 or newer engine (MY 2011 or newer truck). The program is intended to reduce air pollution and greenhouse gases associated with the transport of goods to and from the Port of Virginia.
  • Carriers must provide drayage truck services to the Port of Virginia on a regular basis. Proof of port service is required to participate in this program and can be established via a Transportation Worker Identification Card (TWIC) and a Virginia Port ID.
  • Applicants must submit a Data Universal Numbering System (DUNS) number. This is a unique identifier that verifies the existence of a business entity. All U.S. Government grantees can receive a DUNS number free of charge. Applicants can apply online at: http://fedgov.dnb.com/webform.
  • Documentation must be sent with the application verifying the make, model, engine serial number, engine family number, and year of truck in question. Mmust be Class 8 vehicles with a GVWR of 33,001 pounds or more.
  • Applicants must have owned the truck for at least one year, according to the date on the title.
  • New equipment must be purchased and old equipment scrapped only when advised to do so by a MARAMA staff member.

 General Requirements for Applications

Complete applications must be sent to MARAMA with the following information attached to the application:

  • A copy (front and back) of a Transportation Worker Identification Card (TWIC).
  • A copy (front and back) of a valid Virginia Port ID card.
  • A copy of the truck title. Model year of the truck engine must be 1997 to 2006 verified by title. (truck model year is usually 1 year newer than engine year)
  • A copy of the truck’s current registration. Registration must be up-to-date and not expired.
  • A copy of the owner’s driver’s license.
  • Proof of insurance - both primary liability (cargo) and non-trucking liability (bobtail) insurance.
  • A photograph of the current truck with license plates clearly legible.
  • The signature of the applicant verifying that the information is true and that the truck to be replaced is currently operational and being used to transport cargo to and from the Port of Virginia.
  • Type or print legibly all items except the signature in Section IV.
  • Printed applications must be in black or blue ink.
  • Make sure the owner’s name is listed on all supporting documentation.  
  • Applicants must prove financial readiness by qualifying for a vehicle loan to pay for the remaining balance of the new vehicle not covered by program funds. More specific details on financial readiness can be found on page 3.
  • After acceptance into the program, applicants must select a truck from a list of authorized truck dealers. A proof of purchase in the form of a paid invoice for a MY 2012 or newer truck will be required.

Virginia DERA Dray Truck Replacement Program

Funding Assistance Application Checklist & Submission Instructions

  Application Check List (*Incomplete applications will not be considered.)

  1. Provide a signed and completed application to the contact listed at the bottom of this page.
  2. Provide a copy (front and back) of the Owner Operator or Truck Driver’s valid TWIC card.
  3. Provide a copy (front and back) of the Owner Operator or Truck Driver’s valid Virginia Port ID.
  4. Provide a copy of the Owner Operator or Truck Driver’svalid driver’s license.
  5. Provide a copy of the DMV title for the vehicle to be replaced.
  6. Provide a copy of the current registration for the vehicle to be replaced. *Registration must be up-to-date and not expired.
  7. Provide proof of insurance (both primary liability/cargo and non-trucking liability/bobtail insurance) for the truck to be replaced.
  8. Provide photograph of truck to be replaced with license plates clearly visible.

Program Check List (after application is approved)

  •            Provide pictures of your old truck before and after scrappage and proper documentationfrom a scrap company (only when a  MARAMA staff member informs you to do so).
  •              Provide both DMV title AND invoice for new truck (only when a MARAMA staff member informs you to do so).

Complete and Submit Application to:

MARAMA

Attention: Debbie Thomas, Virginia DERA Dray Truck Replacement Program

8600 LaSalle Road, Suite 636

Baltimore, MD 21286

By Fax: 443-901-1886                       

By E-mail:

More information or questions, please call Debbie Thomas 443-322-0320 or visit our website at http://dieselmidatlantic.org/

 ___________________________________________________________________________________________________________________________________ Financial Readiness Considerations

Virginia DERA Dray Truck Replacement Program

Enrolling in the Virginia DERA Dray Truck Replacement Program may take a considerable amount of your personal time and effort. The estimated time to complete all preliminary steps for the program is approximately 2 to 3 hours for paperwork and phone calls with program staff.

 

Once your application to the truck program is approved, obtaining financing (a loan) in order to purchase a new truck will also involve hours of your time. Approval for financing is solely done by the financial institutions and is generally based upon your credit report and credit score. A credit report is a record of your credit history. Other factors may be reviewed by the financial institution before financing is approved.

 

Below you will find a list of questions that are commonly asked by financial institutions when reviewing financing applications. We are not asking you to supply this information to program, but please consider these questions before you choose to pursue participating in the program.

 

  • Have you had a bankruptcy within the last 4 years?
  • Do you have a foreclosure or lien in your recent financial history?
  • Do you have an open federal tax lien?
  • Do you have a prior repossession in your past?
  • Is your credit score below 600?
  • Do you consistently pay bills late?

Please note that answering “yes” to any or all of these questions may impact your chance of obtaining financing, but ultimately that decision is up to the financing institutions.

 

To be eligible for program funds, applicants must prove financial readiness by qualifying for a vehicle loan of $40,000 or more (the estimated amount needed to pay for the remaining cost of a MY 2012 or newer replacement vehicle). If you feel that you meet the financial readiness considerations outlined above, more specific details on this process will be sent to you after we receive a complete program application.

________________________________________________________________________________________________________________________________________

Program Application

 COMPANY INFORMATION   (Please type or print legibly.)

Which port(s) do you serve?   Norfolk ___     Other (please list): ______________________________

Which Terminal(s) do you serve?  

Terminal Name(s):

Are you an Independent Owner-Operator?  

Company Name (if owner-operator, please list your company name):

Name of company you are leased to (if owner-operator):

Registered Owner (as listed on title):

EIN (Employer ID #):

DUNS # (please see page 1 for more information):

Authorized Representative (leave blank if same as registered owner):

Is your business classified and registered as a Minority Owned or Women Owned Small business?

___Yes     ___No       (If yes, please provide your certification number: __________________________)

Number of Employees (Independent Owner Operators will most likely be 1):

Name of Truck Driver (if other than Owner):

Driver’s License # (of Owner Operator or Truck Driver listed above):

Registered Owner Street Address:

City:                                      

State:

Zip Code:

Telephone:

Fax:

E-mail Address:

   

SCRAPPED VEHICLE INFORMATION (Please note that older vehicles must be scrapped according to MARAMA

                                                                                           requirements and EPA acceptable means of disposal.)                                

      II Truck Information

Truck Make:

Truck Model:

Truck Year:

GVWR (lbs.):

# of Axles:

Vehicle ID Number (VIN):

Truck License Plate Number:

Licensing State:

 

Engine Information (THIS INFORMATION IS VERY IMPORTANT!)

Engine Make & Model:

Engine Model Year:

Engine Serial #:

Horsepower:

*EPA Engine Family Name/Number:

*Engine information including serial & family name/numbers are either stamped or found on a metal tag on the engine. If you have questions about locating this information, please call program staff or refer to “Locating the EPA Engine Family Name and Engine Specifications” document on the website.

   

    III Operational Information

Does Your Odometer Work?

____ Yes

____ No

Current Odometer Reading: ____________________

(___ Place a check here if this reading is an estimate.)

(___ Place a check here if this odometer has rolled over and please indicate number of times): ______________

Date of Odometer Reading: __________

Annual Miles Driven (in past year): ____________

# Years Truck Owned*: _____________

*You must have owned your truck for at least one year, according to the date on your title, to be eligible.

 

  1. Is your truck currently in operation, or is it sitting? ______________
  2. What is the average number of hours (per day) that your truck spends idling (engine running but truck not moving)? _________ Hours per Day
  3. Over the past two years, what is the average number of trips made (per week) to a Virginia marine terminal? _________ trips per week
  4. Over the past two years, what is the average number of days (per week) that you have driven this truck for work? __________ days per week
  5. What type of cargo do you typically haul (check all that apply)?   Containers ____/ Non-Container ____ . If Non-Container, please specify: ______________________
  6. Has the truck been used to transport cargo to and from Port of Virginia on a regular basis for the last two years? ________ (Yes or No)
  7. Does your company have a replacement schedule for its fleet? Are trucks routinely replaced after a certain number of years? ________(Yes or No)  If yes, please explain ____________________________________________________________________________________________

  Lien Information

  • This vehicle being replaced is free and clear of all liens (Yes or No): ________
  • (If you answered “No”, you agree to pay off all indebtedness, receive lien releases and deliver a clear certificate of title free of any and all liens as a condition to delivery of your old truck for scrappage and receipt of grant funds for a replacement truck.)

 

NOTICE OF OBLIGATIONS

I do hereby certify the following (Please read and initial next to each item.):

__________  That I have reviewed and understand the application, including this Notice of Obligations, and that all of the information I have submitted is true and correct

__________That I will not submit any other applications for funding of this same truck(s) under this program

__________That Program funds were not used to previously upgrade the equipment identified in this application

__________That I will make the old truck available for pre-award inspections and destruction and make the new truck available for   inspection after the award is made.

__________That neither the truck owner nor the truck has any outstanding violations at the port(s) at which I serve.

__________That I have already paid or otherwise settled all outstanding violations against the old truck. (Applicants with outstanding violations at the time of the application will be ineligible for funding during the current round of solicitations but may reapply in subsequent solicitation periods.)

COMPANY COMMITMENT

The applicant for funding assistance must sign this document.

I certify that I am the authorized representative of the company applying for the funding and that the information provided herein is true, accurate and complete to the best of my knowledge and belief.

Name:

Title:

Date:

Signature:                            

 

A special thanks to our funding partner

the U.S. Environmental Protection Agency

This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement DS 96332201 to the Virginia Department of Environmental Quality.  The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does the EOA endorse trade names or recommend the use of commercial products mentioned in this document.

Participating ports include the Port of Virginia

                                          

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FAQ's Frequently Asked Questions 

Build It with Clean Diesel is a grant funded program that seeks to improve air quality by providing financial assistance to small construction companies wanting to replace or repower old construction equipment. Funds for this program are provided by the Allegheny County Health Department.

 

What is the Build It with Clean Diesel Program?

Build It with Clean Diesel is a grant funded program available to eligible small business construction companies* seeking to reduce the harmful emission levels their construction equipment emit during the workday improving air quality in the environment in which they live and work. This is accomplished by replacing older non-road construction equipment or rebuilding/replacing or retrofitting the old engines.

 

Do I need to put in money for these projects as well?

Yes, although how much you spend depends on what emission reduction technology you choose to employ. For example, 100% of costs are available for Diesel Particulate Filters (DPF) and a back-up DPF is included.Grant funding will support up to 75% of the cost of an engine replacement whether the new engine is part of a new piece of equipment or if replacing your engine in the old machine. There is a limit of up to $100,000 per company and all engine equipment must be EPA and CARB certified equipment. Old engines must be scrapped according to program requirements.

 

How does my company benefit from this program?

Up to $100,000 grant funding per project directly benefits your company. Additionally, your project would receive, newer and cleaner diesel equipment which can lower fuel consumption, improve engine reliability, extend the life of equipment, and lower maintenance costs. New engines will improve the work environment for equipment operators and can help a company stay competitive in the construction industry – all while reducing harmful emissions.

 

Who is eligible for this program?

To be eligible, you should be a small construction business* working on projects primarily in Alleghany County, Pennsylvania for the last 3 years. A small contractor business is considered a small business when annual receipts are less than $36,500,000. If you are a small construction business that works in the area, you could be eligible to receive up to $100,000 to replace, repower, or retrofit existing construction equipment. An application must be completed and submitted to MARAMA by email to Debbie Thomas at or by fax to 443.901.1886.

 

How much grant funding is available?

There is approximately $800,000 available for small construction companies* to upgrade their diesel engines clean diesel.

 

What do I need to do to apply?

Completely fill out an application which you can download Build It with Clean Diesel Application here or by going to www.dieselmidatlantic.org . The application is approximately 2 pages in length with questions that relate to the equipment you wish to improve or replace. Help with the application is available through your equipment vendor or at MARAMA (443-901-1882).

 

What type of construction equipment can be purchased?

Almost any piece of equipment containing a diesel engine would be eligible but check out the list of appropriate equipment on the website HERE.    

 

How do I know that my equipment meets the program requirements?

The program requirements are: the equipment is in good working order, that the replacement or repower must improve the tier level of your equipment, and that you can financially commit to the remainder of the cost to do the project.

 

Can I apply for funding for more than one piece of equipment?

Yes, you can apply for more than one piece of equipment up to the $100,000 limit per company. Some out of pocket costs may apply. 

 

Can I choose a slow business cycle in which to deactivate my equipment for this program?

Yes, whenever possible, we will work with you to complete the project during a slow business time frame. Some additional funds may be available for miscellaneous project costs.

 

Can I choose my own vendor to do the work?

Yes, in fact you must locate a shop from our list of vendors to work with before you apply to the program. They are instrumental in this project and can help you determine which projects would be the most beneficial to you and the program.

 

Is there someone available who can help me with my questions?

Questions can be directed to Debbie Thomas at MARAMA by phone 443 901 1882 or email .  

 

* A small contractor business is considered a small business when annual receipts are less than $36,500,000.

 

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Tuesday, September 17, 2013 1:00 to 2:30

Black Carbon

The MDC Quarterly webinar on Black Carbon September 17, 2013

Presentation:     MDC MARAMA webinar slides Sept 2013 (2).pdf
(pdf format)

Presenters:

Ray Minjares, International Council on Clean Transportation

Tom Luben Ph.D US EPA

Jennifer Nichols Ph.D Postdoctoral Toxicologist US EPA

Contact:  Debbie Thomas at 443-901-1882 or .